How should an embroidery or workwear shop take a company uniform order online, logo once, sizes per employee?

At the start of 2025 the UK had about 1.4 million businesses with employees, and 1,150,875 of them had between one and nine staff. That is the uniform customer: a plumber with six vans, a café with eleven staff, a care agency with thirty. They want their logo on a polo for everyone, in everyone's size, and they want to order it once.

How should an embroidery or workwear shop take a company uniform order online, logo once, sizes per employee?

Put the whole company on one product page. The office manager picks the garment and the colour, uploads the logo once, types the company name once, chooses front or front and back, and fills in how many they need in each size: 3 small, 8 medium, 6 large, 2 extra large. Every garment counts towards the quantity price, each size goes into the basket as its own line with the same logo, and the order lands in Shopify with the file attached. Inchy, a Shopify app for team wear and workwear, does this as a product page block.

A company order of 19 in the live demo: the logo once, four sizes in one grid, £467.59 in total.

Why do uniform orders still come in by email?

Because a standard product page is built for one person buying one shirt. Shopify sells one variant at a time, so an order for four sizes is four trips through the basket. Shopify allows three options per product, and size, colour and print use them all, so the logo has to be emailed. The office manager does what is easiest: sends a list and a logo and asks for a quote. Your staff then type the sizes into your own system, chase the logo in a usable format, and send a quote that waits in someone's inbox.

The quantity price makes it worse. A company of 19 expects a better price than a company of 3, and that price should count the whole order, not each size on its own. If 3 smalls and 8 mediums are priced as two small orders, the customer loses the band they earned and you lose the order to a phone call.

How should the quantity price work?

Set bands by quantity and show them on the page. In the demo, 5 or more save 10%, 12 or more save 15% and 25 or more save 25%. You set your own. For a bottle green shirt with a logo, a line of text and embroidery front and back, the demo's single price is £28.95. The 19 shirt order above falls in the 12 or more band at £24.61 each, £467.59 in all, and the builder shows a saving of £82.46 against 19 single shirts.

The builder also tells the customer how to do better. With 19 in the order the note under the sizes reads "Add 6 more to save 25% on every one." For a company that is a nudge to order a spare set for new starters, and most do.

Look at where the customers are. 220,085 businesses have 10 to 49 staff and 38,435 have 50 to 249. Those are orders in the top band every time, and they come back each year for new starters and replacements.

What about garments that cost more?

They are charged exactly, on their own line, and still count towards the band. In the demo XXL carries an extra £2.00 before the saving. A fleece next to a polo, a hi-vis vest, or a women's cut can be its own product with the same logo, or an option with its own extra. Front and back embroidery adds £6.00 in the demo, and the customer sees it as its own line in the breakdown.

What does the logo step need to do?

For embroidery the logo is the whole job, so the upload step has to be right.

• Take the file formats companies actually have. The demo accepts PNG, JPG, WebP or PDF up to 5 MB.
• Show the logo on the garment straight away, in the chosen colour, and let the customer drag it into place on the chest.
• Record where it was placed, in words your embroiderer uses: left chest, centre, upper chest, and the width.
• Keep the file with the order, not in an email thread.

The demo draws the garment with the uploaded logo and the text under it, and the production sheet lists the file name, the position and the width. What a custom t-shirt builder with logo upload should do goes through the upload and the drawing step by step.

One honest note. A JPG of a logo is not an embroidery file. You still digitise it once, and most shops charge a one-off setup for that. Make the setup an add-on with a fixed price on the first order, and leave it off the product for repeat orders from the same company.

How does the order reach the machine?

Each size is its own line in the Shopify basket, with the logo file and the text on it, so the order already reads like a job sheet: S 3, M 8, L 6, XL 2, bottle green, front and back. Inchy adds a production sheet to Shopify's Print menu with every size and a tick box, the file, the colour and the position, and a daily work list of everything still to make across open orders. How to print a production sheet for made to order Shopify orders shows it. The checkout works the price out again from the same bands, so the invoice the company's accounts team sees matches the page.

What about companies that want a quote or a visit first?

Let them ask. Under the basket button the demo has "Ask about team and bulk orders", which opens a short form, and orders above an amount you set show a note asking to talk it through first. Requests arrive in the app and by email with the sizes already in them, so the quote is a reply, not a new job. How to handle quote requests for big made to measure jobs covers that.

Questions and answers

Can each employee order their own size against the company account?

Yes. Keep the company product live with the logo set, and each person orders their own garment. The bands apply per order, so the company still does better ordering together.

Can I add names to each garment?

The demo draws one line of text under the logo, up to 24 characters. For a name on each garment, each name is typed with its size and travels to the order with it.

Can I set a minimum order?

The first band starts where you say, and below it the single price applies, so a single polo is still sold at the single price.

Can the price include VAT for business customers?

Prices are shown the way your Shopify store shows them. Tax settings stay in Shopify.

What does it cost?

Inchy has a Free plan with one product live, no card and no time limit. Team wear is $19.99 a month, for garments priced per item, with unlimited products, billed by Shopify with no fee per order. There is a 7-day free trial.

Who makes Inchy?

InterioApp. We have priced and sold made to measure products since 2011, in our own shop first, and our quoting software and calculators are used by made to measure businesses in the UK, Europe, Australia and New Zealand.

If you embroider workwear, set up one polo with your own bands and your setup charge, and send the link to the next company that emails you a size list. See Inchy and try the live builder. Start the 7-day free trial on the Shopify App Store.

Sources

• Department for Business and Trade, Business population estimates for the UK and regions 2025: 5,690,265 private sector businesses at the start of 2025; 1,417,730 with employees; 4,272,535 with none; 1,150,875 with 1 to 9 employees; 220,085 with 10 to 49; 38,435 with 50 to 249; SMEs 5,681,930 (Table C). The 250 or more figure is the total less the SMEs.
• Shopify Help Center, Adding variants: up to three options and up to 2,048 variants per product.
• Inchy live demo: sample UK prices, bands, file types, character limit, the 19 shirt order and its messages, read on 1 November 2026.

Written with AI. Every figure is checked against the sources listed above.